Privacy Policy
Last updated: July 31st, 2026
1. Introduction
This Privacy Policy explains how Odyn ("Odyn", "we", "us" or "our") collects, uses, and protects personal information when you visit our website at https://odyn.network/ (the "Site").
Odyn is the data controller responsible for your personal data. We are committed to protecting your privacy and handling your personal data in an open and transparent manner, in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and, where applicable, the EU General Data Protection Regulation (EU GDPR).
If you have any questions about this Policy or how we handle your personal data, please contact us at legal@odyn.network.
2. Information We Collect
Information you provide to us. We collect personal information you choose to submit through the Site, including: (a) via our contact form — your name, email address, and message content; (b) via our waitlist sign-up—your name and email address, and any optional information you provide; (c) via career applications—your name, contact details, CV/resume, cover letter, employment history, and any other information you submit as part of an application.
Information collected automatically. Like most websites, certain technical information is collected automatically by our hosting provider when you visit the Site, including your IP address, browser type, device information, and access times. This is used to operate, secure, and maintain the Site.
We do not use analytics or advertising tracking services, and we do not knowingly collect any more personal information than described above.
3. How We Use Your Information
We use the personal information we collect for the following purposes:
- To respond to your enquiries and communicate with you when you contact us through our Site;
- To operate, maintain, and secure the Site;
- To comply with our legal obligations.
4. Legal Basis for Processing
Under the UK GDPR and EU GDPR, we rely on the following legal bases to process your personal data:
- Consent — where you voluntarily submit your name, email address, and message through our contact form, you consent to us using that information to respond to you. You may withdraw your consent at any time by contacting us.
- Legitimate interests — we process limited technical data to keep the Site secure and functioning properly, which is in our legitimate interest to operate a safe and reliable service.
5. How We Share Your Information
We do not sell your personal data. We share personal data only with the following categories of third parties, and only to the extent necessary:
- Our hosting provider, which stores and serves the Site and processes technical data such as server logs;
- Our email service provider, which handles the delivery and management of messages submitted through our contact form.
These providers act as our processors and are only permitted to process your personal data on our instructions and in line with appropriate data protection obligations.
We may also disclose personal data where required to do so by law, or to protect our legal rights. Our applicant tracking or recruitment software provider (if used), and any customer relationship management (CRM) or waitlist management tool used to process sign-ups.
6. International Data Transfers
As Odyn operates internationally and our service providers may be located outside the United Kingdom or European Economic Area (EEA), your personal data may be transferred to and processed in countries outside the UK/EEA. Where such transfers occur, we take steps to ensure appropriate safeguards are in place, such as the use of Standard Contractual Clauses or transfers to countries recognised as providing an adequate level of data protection.
7. Data Retention
We retain personal data only for as long as necessary for the purpose it was collected: contact-form enquiries are retained for up to 12 months after resolution; waitlist data is retained until you unsubscribe or for up to 24 months of inactivity; job application data is retained for up to 6 months after a recruitment process closes for unsuccessful candidates, unless you consent to longer retention for future opportunities.
8. Your Rights
Under the UK GDPR and EU GDPR, you have the following rights in relation to your personal data:
- Right of access — to request a copy of the personal data we hold about you;
- Right to rectification — to request that we correct inaccurate or incomplete data;
- Right to erasure — to request that we delete your personal data in certain circumstances;
- Right to restrict processing — to request that we limit how we use your data;
- Right to data portability — to request a copy of your data in a portable format;
- Right to object — to object to our processing of your data in certain circumstances;
- Right to withdraw consent — where we rely on your consent, to withdraw it at any time.
To exercise any of these rights, please contact us at legal@odyn.network. We will respond to your request within the timeframes required by law.
We do not use your personal data for any automated decision-making or profiling that produces legal or similarly significant effects on you.
9. Cookies
Our Site uses only essential cookies necessary for the Site to function and to keep it secure. We do not use cookies for advertising, profiling, or third-party analytics. If this changes, we will update this Policy and, where required, request your consent.
10. Data Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, or alteration. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.
11. Children's Privacy
Our Site is not directed at children, and we do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us and we will take steps to delete it.
12. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised "Last updated" date. We encourage you to review this Policy periodically.
13. Contact Us and Complaints
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact us at: legal@odyn.network
If you are located in the UK and believe we have not handled your personal data in accordance with the law, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk. If you are in the EEA, you may contact your local supervisory authority.